Registrar - Hood College, Frederick, Maryland

Hood College, a coeducational, independent, liberal arts college, which offers bachelor’s, master’s and doctoral degrees and post-baccalaureate certificates, is known for providing a quality education that challenges students to improve their critical thinking, communication and collaborative skills and prepares them not just for their first jobs, but for their careers. For high-achieving students, Hood offers a four-year honors program with a living and learning setting expanding the curriculum with an emphasis on interdisciplinary education through discussion-based seminars, collaborative projects and experiential learning opportunities. The graduate programs are designed to work in tandem with the bachelor’s degrees so that students can take advantage of five-year, dual-degree programs. Hood’s core values and traditions, its commitment to continuous improvement, comparative excellence, and exceeding student expectations have made it a treasured institution to 2,400 current students and more than 23,00 graduates living in the United States and around the world. Located in hip and historic Frederick, Maryland (the third-largest city in the state), Hood’s proximity to Washington, D.C., Baltimore and the I-270 biotechnology corridor, students have access to countless internships and research opportunities.

The Position

Under the direction of the provost and vice president for academic affairs, the registrar provides strategic leadership to plan, organize and manage all activities related to undergraduate student records compilation and maintenance in compliance with federal regulations, state law and accrediting agencies requirements; registration activities in accordance with College academic protocol and prerequisites and internal reporting needs; and transcript audit for all graduation candidates. As a member of the academic affairs leadership team, the registrar works with various departments in implementing academic policy to ensure that all processes relating to the matriculation and graduation of all undergraduate students are administratively sound and operationally efficient. All functions are accomplished in accordance with institutional academic policies and practices as well as with rules of other external regulatory or accrediting agencies. The registrar is currently responsible for supervising three staff members and several work study students. The registrar and staff are committed to providing all constituents (students, faculty, staff) an inviting, technologically advanced, supportive college experience consistent with Hood College’s mission.

Additional responsibilities include:

  • Providing a clear vision for the Office of the Registrar and appropriate leadership in a comprehensive strategic plan to meet the ongoing challenges of educating students in today’s global competitive environment and current regulatory atmosphere.

  • Developing class schedules and academic calendar, including long-range planning thereof, in consultation with appropriate administrators, faculty, and staff.

  • Coordinating the dissemination of information on courses offered and procedures students are required to follow in order to register, to obtain transcripts, and to apply for graduation.

  • Partnering effectively with the Division of Enrollment Management to facilitate registration of all new and transfer students, international students.

  • Overseeing registration for summer sessions, fall and spring semesters, and special-term academic offerings of the College.

  • Evaluating international academic records and transfer-related transcripts and other credentials.

  • Developing and maintaining degree audit system and certification of students for graduation/graduation clearance.

  • Coordinating with the Graduate School on issues regarding graduate student registration and progression.

  • Participating in various academic/faculty committees, including Academic Standards and Policy Committee and Curriculum Committee.

  • Planning, designing, and maintaining appropriate databases within the College’s student information system(s) in collaboration with the information technology staff.

  • Preparing internal and external reports, surveys, and studies, including data analysis to support College planning and retention and other institutional research.


A bachelor’s degree is required; a master’s degree is preferred. Applicants must have at least ten (10) years of increasingly responsible experience in higher education in a student service, planning and record-related environment. Direct experience within a college or university Office of the Registrar is required. Supervisory experience is required. Strong interpersonal and communication skills and a proven record of working successfully with diverse populations is required. Additionally, the ideal candidate will possess strong proficiency in using student information data bases (such as PowerCampus and Self Service) and experience identifying and implementing innovative technology solutions to solve problems and maximize customer service. Understanding of the enrollment and marketing theory preferred.

Application and Nomination

Review of applications begins July 9, 2018. Interested candidates should apply for this position online via the Williams & Company website at: Confidential inquiries and/or nominations may be directed to Martha Smiles at: or (860) 333.4710.

Please visit Hood College’s website at

Hood College is committed to diversity and subscribes to a policy of hiring only individuals legally eligible to work in the United States. EOE.